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December 9, 2010
Author: Cheryl Miller-Harper
NEAOBA
BOD Meeting
December
9, 2010
7:30
P.M.
Members on
teleconference:
Bill Ley
Lennie Foss
Cheryl Miller-Harper
Pam Welty
Matt Townsend
Absent: Barbie Tilton
1. Approval of November 11, 2010 and the
November 18, 2010 minutes
A motion was made and
seconded to accept the corrected minutes from the November 11, 2010 meeting.
A motion was also
made and seconded to accept the minutes from the November 18, 2010 meeting.
2. Status of Action
Items (old and new)
All of the accounts
receivable have been paid with the exception of one farm, which is currently
being followed up on.
Matt is continuing to
follow up with a prospective Representative from Maine. We would like to have all the reps in place
by the January meeting so they can join us for part of our teleconference.
With the time running
out for our ability to host a vet seminar in 2011, we have decided to have Matt
continue to work on topics of interest in the hopes of holding a seminar in the
late winter or early spring of 2012. The
optimum time for vets seems to be mid -to -late March. The UNH campus
classroom/barn set up is again available to us through Jack Dibb. Ideally we would like to have all the details
in place by the end of summer 2011, so that we can announce the seminar then.
Barbie was not able
to be with us to give us an update on the NEAOBA e-zine proposal. Bill did check on the A & M website and
saw that they already offer an e-zine.
We will wait to hear from Barbie on the details.
3. Treasurer's Report
The treasurer's
report now has a Special Events breakout to show what we are spending at each
event.
A motion was made and
seconded to accept the Treasurer's Report as presented.
4. Updating and Changing the Website
NEAOBA- The current
messages on the website are that memberships expire at the end of the year and
the announcement of the New England Alpaca Classic on 11/11/11.
Other events to be
listed on the website include the North American, NEAF, Green Mountain and The
Big E. Pam has all the past NEAOBA News
articles archived now. The website has a
lot of good research material available to members now. It is much improved and fairly comprehensive.
NEAC- Pam has been
working with Al Maloney to make the New England Alpaca Classic website updated
with its new look. The fall colors look
amazing! While it is not totally
complete, they continue to work diligently on it. Adding the sponsors with an active link and
possibly their farm logo (depending on sponsorship levels) was discussed as a
nice perk to increase sponsors. Due to
the website updating, the Board will be increasing the allocation for website
work.
5. New England Alpaca Classic
Formation of Show
Committee - a show committee for NEAC was formed with Pam as the Chair. Other members include Lennie, Nicola Blake
and Jack Dibb. A new ad was created specifically
for NEAC that will be placed in the spring edition of American Livestock
magazine and the spring and fall issues of NEAOBA News, where we will use
inside the front cover. The Show
Committee will discuss whether they want to do more advertising or not and if
they want to request a budget. They will
try to get together after the first of the year to hash out details. Lennie will send out an estimated budget
before each monthly meeting as well as report back to the Board with Pam on the
progress of the show. The better
organized we are, the better we will fare.
Lennie will be
checking with the DCU on the proposed rings and aisles. Carpet underlayment will be used to make the
floors less slippery. Money has already
been budgeted for this.
6. Marketing
While Barbie was not
able to attend tonight’s meeting, we did discuss the replacement of bumper
stickers with a more practical and affordable way to advertise and promote our
organization. Pam found business card
sized magnets that she designed through Vista Print to advertise the upcoming
NEAC show that was very eye-catching. We will wait to speak with Barbie before
going ahead on the purchase of any marketing tool. We would like to make a decision at the
January meeting so we can have something to advertise NEAC available for
distribution at North American in April.
A good tag line might be "Where are you going to be on 11 - 11 -
11?"
7. Events
The Farm and Forest
is the only event we did not talk about tonight and we will wait until Barbie
is with us so she can fill us in.
8. Education
If we do get a
speaker for our vet seminar in 2012, we have decided that breeders can attend
the day with the vets, but should not ask questions directly. We feel that with the proper facilitation,
questions could be fielded from breeders.
The key is having a good speaker, which Matt is working on.
9. Membership
We have had 14 farm
renewals since the website announced the membership renewal was under way. The Constant Contact will be going out this
week.
10. Other Business
None
The next meeting will
be held on Wednesday, January 26, 2011 at 7:30 P.M.
Our meeting day is
changing to accommodate current changes in the members' schedules. Starting in February, we will now meet the second
Wednesday of the month.
Meeting adjourned at
8:55 P.M.
Respectfully
submitted,
Cheryl MIller-Harper
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